How to Book a Fixed Asset Depreciation Journal Entry

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Explore the various types of adjusting journal entries, and examine how to do them. The journal entry is debiting accumulated depreciation and credit cost of assets. The purchase of property, plant, or equipment results in a debit to the asset section of the balance sheet. The credit is based on what form of payment you use as the customer.

  • When recording depreciation in the general ledger, a company debits depreciation expense and credits accumulated depreciation.
  • The depreciation expense needs to spread over the lifetime of the asset.
  • In addition to the recommendations from these resources, Plant Accounting takes into account technological obsolescence and utilization.
  • Consult your accountant about how to compute depreciation.
  • Depreciation is the decrease in the value of assets due to use or normal wear and tear.

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Adjusting Prepaid Asset Accounts

On an annual basis, journal entry depreciation expense Analysis and Studies will provide a depreciation schedule to the unit in time for the development of the annual rate calculation. This schedule will list all assets still being depreciated into the service center and summarize depreciation expense per year for the remaining useful lives of the assets. The Revolving Equipment Loan Program is a loan program run by the University of Maryland System to allow campuses to purchase equipment and finance them through the System’s Commercial Paper program. Instead of paying for the equipment in the year of acquisition, the purchasing entity will make debt payments semiannually over the life of the loan agreement. These payments should be charged to the service center chartstring . See Appendix G for a comprehensive example of journal entries related to equipment purchases, fundings, and depreciation entries.


Instead, the company will change the amount of accumulated depreciation recognized each year. When property or equipment is owned for any period less than a full year, a half year of depreciation is automatically assumed. Long-lived assets are typically bought and sold at various times throughout each period so that, on the average, one-half year is a reasonable assumption. As long as such approaches are applied consistently, reported figures are viewed as fairly presented. Property and equipment bought on February 3 or sold on November 27 is depreciated for exactly one-half year in both situations. Expenses cause the owner’s equity to decrease and as such should have a debit balance because the normal balance of owner’s equity is a credit balance.

What the journal entry to record a purchase of equipment?

Depreciation expense is an expense and is therefore treated as an expense account, but unlike most expenses, there is no related cash outflow. When the asset was originally purchased, the company had a net cash outflow in the entire amount of the purchased asset, so over time, there is no further cash-related activity. Hence, as an expense, depreciation is recorded on the income statement to represent how much of an asset’s value has been used up for that year.